The Ultimate Guide to Hosted Helpdesk Software: Everything You Need to Know

🚀 Revolutionize Customer Support with Hosted Helpdesk Software 🚀

Welcome to our guide on hosted helpdesk software! If you’re reading this, chances are you’re either considering implementing such a system or looking to improve the one you’re currently using. In either case, you’ve made a smart decision. Customer service is paramount, and helpdesk software is key to optimizing it.

Before we delve into the nuts and bolts of this topic, let’s first define what we mean by “hosted helpdesk software”.

What is Hosted Helpdesk Software?

At its core, hosted helpdesk software is a cloud-based customer support system that enables businesses to manage and resolve customer inquiries efficiently. It encompasses everything from tracking customer requests to assigning tasks and follow-ups, from providing instant customer chat to creating a knowledge base or ticketing system.

Hosted helpdesk software, as the name suggests, is hosted by a third-party provider rather than being installed on-premises. This means that customers don’t have to worry about software updates or maintenance, as providers will take care of those aspects. Additionally, it allows for remote access, so customer support teams can work from anywhere in the world to provide exceptional service.

Now that we’ve set the foundation, let’s dive into the advantages of hosted helpdesk software.

Advantages of Hosted Helpdesk Software

Helpdesk software allows for the efficient handling of customer inquiries, as requests are categorized and prioritized according to their urgency and complexity.
By automating routine tasks, helpdesk software frees up customer support staff to work on more pressing issues, increasing productivity and job satisfaction.
Hosted helpdesk software allows for the centralization of customer support data, which makes it easier to access, analyze and share information across the organization.
Customer Satisfaction
Customers expect timely, accurate and relevant support. Helpdesk software provides them with the seamless experience they crave by providing fast and effective solutions to their inquiries.
Cost Savings
By outsourcing the IT requirements of your helpdesk software, you’ll save on infrastructure costs such as hardware and maintenance.

Now that we’ve seen the benefits, let’s dive into what to look for when choosing a hosted helpdesk software provider.

Choosing a Hosted Helpdesk Software Provider: What to Consider?

When choosing a hosted helpdesk software provider, there are several factors to consider:

1. Features and Functionality

Consider the features and functionality that you need most. These include ticket management, knowledge base creation, live chat, automation, analytics, and reporting.

2. Customization and Integration

Make sure the software allows for customization according to your business needs, and that it integrates with your existing infrastructure seamlessly.

3. Scalability and Flexibility

Consider your future growth plans and ensure that the software can scale with your business’s changing needs. Additionally, look for flexibility in pricing plans and contract terms.

4. Security and Reliability

Ensure that the software provider has secure data encryption and robust backup and disaster recovery systems in place. Additionally, check if they offer service-level agreements (SLAs) and customer support options.

5. User-Friendliness and Support

Finally, choose a software provider that offers user-friendly interfaces and that provides excellent customer support both during and after implementation.

Now that we’ve covered what to look for, let’s dive into the top hosted helpdesk software providers on the market today.

The Top 5 Hosted Helpdesk Software Providers

1. Freshdesk

Freshdesk is a popular helpdesk software provider that offers an extensive range of features, including ticket management, automation, reporting, and analytics. Their software is customizable and easily integrates with third-party applications. They offer a free trial, and pricing starts at $15 per agent per month.

2. Zendesk

Zendesk is an industry leader in customer service software, providing a suite of tools that include ticketing management, live chat, and knowledge base creation. Their software is highly customizable and integrates with over 600 third-party applications. Their pricing starts at $5 per agent per month.

3. is a Salesforce-owned helpdesk software that is designed for small businesses. Their software provides essential features, including ticket management, live chat, and social media integration. Their pricing starts at $20 per agent per month.

4. Kayako

Kayako provides helpdesk software that caters to businesses of all sizes. Their software offers ticket management, live chat, and customer satisfaction surveys. They offer a free trial, and pricing starts at $15 per agent per month.

5. Help Scout

Help Scout is an easy-to-use helpdesk software that specializes in email management. Their software offers a shared inbox and collaboration tools that allow teams to work together efficiently. Their pricing starts at $20 per agent per month.

Now that we’ve seen the top providers on the market today, let’s address some FAQs.


1. What is the difference between on-premises and hosted helpdesk software?

On-premises helpdesk software is installed on your organization’s servers and managed by your IT team. Hosted helpdesk software is cloud-based, and managed by a third-party provider. The latter is more cost-effective and easier to scale.

2. How secure is hosted helpdesk software?

Hosted helpdesk software providers generally provide robust security measures, including access controls, encryption, and backup and recovery options. However, it’s important to choose a provider that meets your organization’s specific security needs.

3. Can we integrate hosted helpdesk software with our existing infrastructure?

Most hosted helpdesk software providers offer APIs and webhooks that allow for integration with your existing infrastructure.

4. What kind of customer support can we expect from hosted helpdesk software providers?

The level of customer support provided by hosted helpdesk software providers varies. Look for providers that offer multiple channels of communication, including email, phone, and chat, as well as knowledge bases and online communities.

5. How can hosted helpdesk software help improve customer satisfaction?

Hosted helpdesk software can help improve customer satisfaction by providing fast and effective solutions to their inquiries. Additionally, it allows for the tracking and analysis of customer support data, which enables businesses to continuously optimize their service delivery.

6. What should we consider when choosing a hosted helpdesk software provider?

When choosing a hosted helpdesk software provider, consider factors such as features and functionality, customization and integration, scalability and flexibility, security and reliability, user-friendliness and customer support.

7. Does hosted helpdesk software integrate with social media?

Most hosted helpdesk software providers offer integration with popular social media platforms like Twitter and Facebook, enabling businesses to offer customer support on those channels as well.

Now that we’ve addressed some common questions, let’s dive into the conclusion.

Conclusion: Revolutionize your Customer Support with Hosted Helpdesk Software

Customer support is the backbone of any successful business. By implementing hosted helpdesk software, your organization can achieve greater efficiency, productivity, and customer satisfaction.

We’ve seen the benefits of hosted helpdesk software, what to look for when choosing a provider, and the top providers on the market today. By taking this information into account, you can make an informed decision that will optimize your customer support operations.

Thank you for reading our guide on hosted helpdesk software. We hope it has provided you with valuable insights and knowledge. If you have any questions, comments, or suggestions, please don’t hesitate to reach out. We’d love to hear from you.

👉Take Action Today and Revolutionize Your Customer Support👈

If you’re ready to take the next step and implement hosted helpdesk software in your organization, we recommend starting with a free trial from one of the top providers. Remember to keep your business’s specific needs and future growth plans in mind when choosing a provider.

Revolutionize your customer support today with hosted helpdesk software!

📝Closing Disclaimer📝

The information contained in this guide is for general information purposes only. We make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability or availability with respect to the information, products, services, or related graphics contained herein. Any reliance you place on such information is therefore strictly at your own risk. In no event will we be liable for any loss or damage including without limitation, indirect or consequential loss or damage, or any loss or damage whatsoever arising from loss of data or profits arising out of or in connection with the use of this guide. We recommend consulting with a professional before implementing any software or making any business decisions.