Electronic Logging Software: The Efficient Solution to Logging Hours


Greetings to all drivers and fleet managers! Keeping track of driving hours is an essential aspect of maintaining compliance with federal regulations while ensuring the safety of the driver and other road users. The conventional paper-based method of logging hours can be time-consuming and prone to errors. Electronic logging software is the perfect solution for this problem. With electronic logging software, the driver can quickly and accurately log their hours, making compliance with regulations a breeze. In this article, we will be discussing electronic logging software in detail, its many benefits, and the reasons why it is the best solution for fleet managers and drivers alike.

What is Electronic Logging Software?

Electronic logging software is a system that monitors and records a driver’s hours of service (HOS). It is a GPS-based application that captures data from the vehicle to record the driver’s driving time, rest periods, and other related information. This information is then sent to the fleet manager or the relevant authority for auditing and compliance checking. The electronic logging software replaces the conventional paper logbook used by drivers to record their driving hours.

The Benefits of Electronic Logging Software

The use of electronic logging software comes with many benefits for both drivers and fleet managers. Here are the main benefits of electronic logging software:

Accurate Record Keeping
The electronic logging software provides accurate data on the driver’s hours of service, eliminating the possibility of human error in paper logbooks.
Improved Safety
With an electronic logging software, the driver can only work within the allowable hours, reducing the risk of driver fatigue and improving road safety.
Cost Savings
Electronic logging software eliminates the need for a paper logbook, saving on the cost of purchasing, storing, and managing the logbooks.
Increased Efficiency
Electronic logging software automates the logging process, making it faster and more efficient for drivers and fleet managers.
Improved Compliance
Electronic logging software helps fleet managers ensure compliance with federal regulations, eliminating the possibility of fines and penalties.

How Does Electronic Logging Software Work?

Electronic logging software utilizes a combination of GPS and on-board diagnostics (OBD) technology to track the driver’s hours of service. The driver logs into the system using a unique ID and is required to switch the system to “on-duty” status at the start of the day. The electronic logging software then records the driver’s on-duty and driving hours, as well as their rest periods, using data captured from the vehicle’s engine control module (ECM) and GPS. The system automatically switches the driver to off-duty status after a specified period of inactivity. The driver can then submit their hours to the fleet manager for auditing and compliance checking.

FAQs About Electronic Logging Software

What is the ELD Mandate?

The ELD mandate is a federal regulation that requires drivers and carriers to use electronic logging software to record driving hours. The mandate went into effect in December 2017, with full compliance required by December 2019.

Do I need electronic logging software?

If you are a driver or fleet manager subject to the ELD mandate, then yes, you need electronic logging software. Even if you are not subject to the mandate, you may still find electronic logging software beneficial for improved efficiency, cost savings, and compliance.

How do I choose the right electronic logging software for my fleet?

When choosing electronic logging software, consider the features, ease-of-use, and compatibility with your existing systems. Look for software that integrates with your fleet management system and offers real-time data monitoring and compliance alerts.

What happens if I don’t comply with the ELD mandate?

Failure to comply with the ELD mandate can lead to penalties and fines from regulatory authorities. Non-compliant drivers and carriers may also be subject to safety audits and inspections.

Can electronic logging software be hacked?

Electronic logging software is designed with security features to prevent hacking and tampering. It uses secure server connections and encryption to protect data from unauthorized access.

Can I use electronic logging software on my personal vehicle?

It is not required to use electronic logging software on personal vehicles. However, electronic logging software can be beneficial for personal vehicles that are used for commercial purposes.

Do I need special training to use electronic logging software?

Most electronic logging software is user-friendly and does not require extensive training. Drivers and fleet managers may need some basic training and orientation to use the software effectively.

What are the hardware requirements for electronic logging software?

Electronic logging software requires a device with GPS capabilities and internet connectivity. This can be a smartphone or tablet, or a dedicated device designed for electronic logging software.

Can I edit my electronic logs?

Electronic logs cannot be edited by drivers. Any changes or corrections to the logs must be done by the fleet manager or other authorized personnel.

Can I use a paper logbook in conjunction with electronic logging software?

No. Drivers and carriers subject to the ELD mandate must use electronic logging software exclusively, and paper logbooks are not permitted.

How does electronic logging software improve road safety?

Electronic logging software helps to reduce the risk of driver fatigue by ensuring that drivers work within allowable hours. It also provides real-time alerts for compliance violations, allowing fleet managers to take corrective action before safety issues arise.

Is electronic logging software customizable?

Yes. Most electronic logging software is customizable to meet the needs of specific fleets and drivers. Users can set preferences for alerts, reports, and other features to improve efficiency and compliance.

How does electronic logging software benefit fleet managers?

Electronic logging software provides fleet managers with real-time data on driver activity and compliance, allowing them to make informed decisions about operations and safety. It also streamlines administrative tasks and reduces paperwork, saving time and increasing efficiency.

How can I ensure compliance with the ELD mandate?

To ensure compliance with the ELD mandate, drivers and carriers must use certified electronic logging software and follow the regulations outlined by the Federal Motor Carrier Safety Administration (FMCSA).


In conclusion, electronic logging software is an efficient and cost-effective solution for keeping track of driving hours. It offers many benefits, including improved safety, accuracy, and compliance. By implementing electronic logging software, fleet managers can streamline operations, save costs, and improve safety for their drivers and other road users. We encourage all drivers and fleet managers to adopt electronic logging software and comply with federal regulations.

Take Action Today!

Switch to electronic logging software and enjoy the benefits of improved efficiency, cost savings, and increased safety. Choose the right software for your fleet and train your drivers and personnel on its use to ensure compliance and effectiveness.


This article is intended as a general guide and does not constitute legal advice. Readers should always seek legal counsel and refer to relevant regulations and guidelines for compliance with federal and state regulations.