Compare Online Scheduling Software: The Ultimate Showdown

Greetings, fellow business owners and managers! Today, we’re going to dive deep into the world of online scheduling software. If you’re tired of manually managing your team’s work schedule, you’re in the right place. With so many options available on the market, finding the right software for your business can be overwhelming. But fear not, we’ve got you covered.

The Importance of Scheduling

Effective scheduling is essential for any business. It helps you optimize your team’s workflow, reduce errors, and increase productivity. However, traditional methods of scheduling, such as manual excel sheets or pen and paper, can be time-consuming and prone to mistakes. This is where online scheduling software comes in.

What is Online Scheduling Software?

Online scheduling software is a tool that allows you to manage your team’s schedule digitally. It typically includes features such as automated shift scheduling, time-off requests, and shift swapping. Some software also includes additional features like payroll management, task management, and GPS tracking.

Benefits of Online Scheduling Software

Now that we’ve covered what online scheduling software is let’s dive into the benefits it can bring to your business:

Save Time and Increase Efficiency

With automated scheduling, you can free up time to focus on other aspects of your business. By eliminating the need for manual schedule creation, you can save hours of work a week. Additionally, automated scheduling reduces errors and ensures that your team is always up-to-date with their shifts.

Streamline Communication

Online scheduling software allows for streamlined communication within your team. If a team member needs to request time off or swap a shift, they can do so with just a few clicks. This saves time and eliminates the need for back-and-forth emails and phone calls.

Improve Accountability

With online scheduling software, you can track your team’s attendance and ensure that they’re following their assigned shifts. Additionally, some software includes an integrated time clock, which allows your team to clock in and out from the software itself.

Access to Real-Time Information

Online scheduling software provides real-time information on your team’s schedule. This means that if a last-minute shift needs covering, you can quickly identify who is available to take it. Additionally, some software includes a mobile app, which allows you and your team to access the schedule from anywhere.

Improve Employee Retention

By providing your team with a tool that simplifies scheduling, you can improve employee satisfaction and retention. When employees have control over their schedule and can easily swap shifts, they’re more likely to stay with your business long-term.

Comparison Table

Let’s take a look at some of the most popular online scheduling software options on the market:

Acuity Scheduling
Automated scheduling, payment processing, appointment reminders
Free – $50/month
Automated scheduling, integrations with popular apps, user-friendly interface
Free – $12/month
When I Work
Automated scheduling, time clock, task management
$2/user/month – $4/user/month
Automated scheduling, workforce management, payroll integration
Contact for pricing
Automated scheduling, time off requests, team communication
Free – $2/user/month


1. Is online scheduling software expensive?

It depends on the software you choose. Some options, like OpenSimSim, offer a free version, while others like Shiftboard require you to contact them for pricing. Keep in mind that the pricing usually correlates with the features offered.

2. Can I customize the schedule to fit my unique business needs?

Yes, most online scheduling software options allow for customization. You can adjust the schedule to fit your business’s specific needs, such as assigning certain team members to specific shifts or setting different availability for each team member.

3. How does online scheduling software improve communication?

By providing a centralized location to manage your team’s schedule, you eliminate the need for back-and-forth emails and phone calls. Team members can easily request time off, swap shifts, and communicate with each other within the software itself.

4. Can I integrate online scheduling software with other tools I use for my business?

Yes, most online scheduling software options offer integrations with popular tools like Google Calendar or Slack. Some software, such as Calendly, even offer their own integrations marketplace.

5. Will online scheduling software work on my mobile device?

Most online scheduling software options offer a mobile app, allowing you and your team to access the schedule from anywhere.

6. Can I use online scheduling software for payroll?

Some online scheduling software options offer payroll integration, allowing for easy calculation and management of your team’s pay.

7. Is online scheduling software difficult to set up?

While there may be a learning curve with any new software, most online scheduling software options offer easy-to-use interfaces and tutorials to guide you through set up.


As you can see, online scheduling software can provide numerous benefits to your business. Whether you’re looking to improve efficiency, streamline communication, or improve employee retention, there’s a solution out there for you. Take the time to compare your options, and choose the software that best fits your needs.

So what are you waiting for? Say goodbye to manual scheduling and hello to a more efficient and productive workplace.

Ready to take the next step?

Head to our comparison table to find the best online scheduling software for your business’s unique needs.

Closing Disclaimer

The opinions expressed in this article are solely those of the author and should not be taken as professional advice. Before making any decisions regarding online scheduling software, it’s important to thoroughly research your options and consult with a professional if necessary.