The Ultimate Guide to the Best PPM Software in 2021

Introduction: Why Every Business Needs PPM Software

Welcome to the ultimate guide to the best PPM (Project Portfolio Management) software in 2021! Whether you’re a small business owner or part of a large corporation, you know how important it is to manage your projects efficiently. That’s where PPM software comes in- it helps you get a bird’s eye view of all your projects, streamlines communication and collaboration, and helps you make data-driven decisions.

In this article, we’ll take you through everything you need to know about PPM software, including why you need it, how to choose the best one for your business, and our top picks for the year. So sit back, relax, and let’s get started!

What is PPM Software?

PPM software is a tool that helps organizations manage their project portfolios by providing a centralized platform for planning, tracking, and executing projects. It allows project managers to see how various projects are progressing, allocate resources, and adjust timelines based on real-time data.

PPM software is often used by businesses that have multiple projects running at the same time, or those that work with remote teams. It’s also perfect for those who want to improve their project management processes, reduce costs, and increase efficiency.

Why Do You Need PPM Software?

There are several reasons why PPM software is essential for any business that wants to manage its projects efficiently:

1. Improved Collaboration

PPM software provides a collaborative workspace where team members can communicate, share project updates, and work together towards common goals. It helps eliminate silos and encourages cross-functional collaboration, which is crucial in today’s fast-paced business world.

2. Better Resource Allocation

PPM software helps you allocate resources in a data-driven way, which means you can optimize your team’s skills and expertise. You can also see where you have surplus resources and where you need to hire more staff, which helps you manage your budget effectively.

3. Real-Time Data and Insights

With PPM software, you can see how your projects are progressing in real-time, which helps you make informed decisions quickly. You can also get insights into project performance, timelines, and budgets, which helps you identify areas for improvement.

4. Improved Risk Management

PPM software helps you identify and mitigate risks before they turn into major issues. You can set up alerts and notifications, monitor project status, and adjust timelines and budgets based on potential risks.

5. Increased Efficiency and Productivity

PPM software automates many of the repetitive tasks associated with project management, which frees up your team to focus on more strategic initiatives. It also helps you identify areas where you can improve your processes, which increases efficiency and productivity.

6. Better Decision Making

PPM software provides you with the data and insights you need to make informed decisions quickly. It helps you see the big picture, identify trends, and adjust your strategies accordingly. With PPM software, you can make data-driven decisions that help you achieve your business goals.

7. Improved Customer Satisfaction

PPM software helps you deliver projects on time and on budget, which improves customer satisfaction. Your team can collaborate more easily, share updates, and provide better customer service. You can also use PPM software to track customer feedback and adjust your processes accordingly.

The Best PPM Software in 2021: Our Top Picks

Software	Key Features	Pricing
Monday.com	Visual project management, integrations with other tools, customizable workflows	Starting at $8/user/month
Asana	Task management, team collaboration, project tracking, custom fields	Starting at $10.99/user/month
Wrike	Project planning, real-time collaboration, Gantt charts, budget tracking	Starting at $9.80/user/month
Trello	Visual project boards, customizable workflows, team collaboration	Starting at $10/user/month
Smartsheet	Project planning, progress tracking, task automation, reporting and analytics	Starting at $14/user/month

FAQs

1. What is the difference between PPM software and project management software?

PPM software is designed to manage an organization’s entire portfolio of projects, while project management software is focused on managing individual projects. PPM software provides a bird’s eye view of all the projects in an organization, while project management software provides a more detailed view of a specific project.

2. Is PPM software suitable for small businesses?

Yes, PPM software is suitable for businesses of all sizes. It’s especially useful for small businesses that have limited resources and want to manage their projects efficiently.

3. What are some key features to look for in PPM software?

Some key features to look for in PPM software include project tracking, resource allocation, real-time data and reporting, collaboration tools, and risk management.

4. How do I choose the best PPM software for my business?

To choose the best PPM software for your business, you should consider factors such as your budget, the size of your organization, the complexity of your projects, and the features you require. You should also read reviews, compare pricing, and take advantage of free trials before making a decision.

5. Can PPM software integrate with other tools?

Yes, most PPM software can integrate with other tools such as CRM software, accounting software, and HR software. This helps you streamline your processes and eliminates the need for manual data entry across multiple tools.

6. Is PPM software easy to use?

PPM software can be complex, but most providers offer training and support to help you get started. You should also look for software that has a user-friendly interface and intuitive navigation to make the learning curve easier.

7. Can PPM software be used for agile project management?

Yes, many PPM software providers offer features that are specifically designed for agile project management. You can use PPM software to manage your backlog, track sprints, and collaborate with your team members.

8. Can I customize PPM software to meet my business needs?

Yes, most PPM software providers offer customization options that allow you to tailor the software to your business needs. You can customize workflows, dashboards, and reports to suit your specific requirements.

9. How does PPM software help with risk management?

PPM software helps with risk management by providing real-time data and alerts that allow you to identify potential risks before they become major issues. You can set up notifications, monitor project performance, and adjust timelines and budgets based on potential risks.

10. How does PPM software help with resource allocation?

PPM software helps with resource allocation by providing a data-driven approach to managing your team’s skills and expertise. You can see where you have surplus resources and where you need to hire more staff, which helps you manage your budget effectively.

11. Can PPM software help me improve customer satisfaction?

Yes, PPM software can help you improve customer satisfaction by delivering projects on time and on budget. You can collaborate more easily, share updates, and provide better customer service. You can also use PPM software to track customer feedback and adjust your processes accordingly.

12. How does PPM software help improve productivity?

PPM software improves productivity by automating many of the repetitive tasks associated with project management. It also helps you identify areas where you can improve your processes, which increases efficiency and productivity.

13. Can PPM software be used for product management?

Yes, PPM software can be used for product management. It provides a centralized platform for managing product development, prioritizing features, and tracking product performance.

Conclusion: Choose the Best PPM Software for Your Business Today!

We hope this guide has given you all the information you need to choose the best PPM software for your business. Remember to consider your budget, the size of your organization, the complexity of your projects, and the features you require.

Whether you’re using PPM software to manage multiple projects, collaborate with remote teams, or improve your project management processes, it’s an essential tool for any business that wants to remain competitive in today’s fast-paced business world. So why wait? Choose the best PPM software for your business today and start seeing results!

Closing Disclaimer

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