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Welcome to our comprehensive guide on the top email archiving software available in the market today! With so many options to choose from, it can be challenging to select the right one that best suits your needs. Our goal is to help you make an informed decision and choose the best email archiving software for your organization.
Why Email Archiving is Crucial for Your Business?
Emails are among the most sensitive forms of communication in business. They contain valuable information, including contracts, agreements, and financial transactions. However, emails are also subject to data breaches, cyber-attacks, and legal disputes. That’s why email archiving is critical for your business’s security, compliance, and legal protection.
When you archive your emails, you create a searchable, tamper-proof, and easy-to-access database of all your email communications. With email archiving, you can:
- Protect your organization from data breaches and cyber-attacks
- Ensure legal compliance, especially for regulated industries such as finance and healthcare
- Retrieve important emails whenever you need them
- Free up valuable storage space in your mailbox
How to Choose the Best Email Archiving Software?
Choosing the right email archiving software is critical for your business’s email management and security. Here are some factors to consider when selecting the best email archiving software:
Factor |
Description |
|---|---|
Security |
Look for email archiving software that offers end-to-end encryption, multi-factor authentication, and secure data storage. |
Compliance |
Ensure that the email archiving software complies with industry regulations such as HIPAA, SOX, and GDPR. |
Searchability |
The email archiving software should provide an easy-to-use search interface and advanced search options. |
Integrations |
Check if the email archiving software integrates with your existing email platform, such as Microsoft Office 365 or Google Workspace. |
Scalability |
Consider the email archiving software’s scalability to accommodate your business’s growing email storage needs. |
User-Friendliness |
Choose email archiving software that is easy to set up, use, and manage without needing extensive IT knowledge. |
The Best Email Archiving Software: Our Top Picks
After extensive research and analysis, we have compiled a list of the best email archiving software in the market. Our selection is based on the factors mentioned above, as well as customer reviews, pricing, and features.
1. Barracuda
Barracuda is a cloud-based email archiving software that offers advanced search options, customizable retention policies, and regulatory compliance. It integrates with Microsoft Office 365, and pricing starts at $3.75 per user per month.
2. MailStore
MailStore is an on-premise email archiving software that provides secure and fast email retrieval, easy setup and management, and scalability for businesses of all sizes. Pricing starts at $385 per year for ten users.
3. GWAVA
GWAVA is a cloud-based email archiving software that offers advanced security features, regulatory compliance, and scalability to handle large email volumes. It integrates with Microsoft Office 365 and Google Workspace, and pricing starts at $3 per user per month.
4. ArcTitan
ArcTitan is a cloud-based email archiving software that provides email retrieval, advanced search options, and seamless integration with Microsoft Office 365. Pricing starts at $4 per user per month.
5. Retain
Retain is an on-premise email archiving software that offers secure and tamper-proof email storage, advanced search options, and integration with Microsoft Office 365 and Google Workspace. Pricing starts at $29.99 per user per year.
Email Archiving Software FAQ
1. Is email archiving necessary?
Yes, email archiving is crucial for email security, legal compliance, and easy access to important emails.
2. What are the benefits of email archiving?
Email archiving provides data security, legal compliance, storage space management, and easy access to important emails.
3. Can I use email archiving software for personal use?
Yes, you can use email archiving software for personal use, but it is more common for businesses to use it for regulatory compliance and legal protection.
4. How long should I keep my archived emails?
The retention period for archived emails depends on industry regulations and company policies. Some companies keep emails for seven years, while others keep them for up to ten years.
5. Is email archiving software expensive?
The cost of email archiving software varies depending on the vendor, features, and number of users. However, most email archiving software is affordable, with pricing starting at a few dollars per user per month.
6. Can I retrieve deleted emails with email archiving software?
Yes, email archiving software stores deleted emails and allows you to retrieve them whenever needed.
7. Can email archiving software prevent data breaches?
Email archiving software can’t prevent data breaches entirely, but it can mitigate the risk by providing a secure database of email communications and detecting unauthorized access attempts.
8. Is email archiving software easy to set up and use?
Most email archiving software is user-friendly, with simple setup and management processes. However, some on-premise email archiving software may require IT knowledge for installation and maintenance.
9. Does email archiving software comply with industry regulations?
Most email archiving software complies with industry regulations such as HIPAA, SOX, and GDPR. However, it is essential to verify compliance with your specific regulations and requirements.
10. Can email archiving software integrate with my existing email platform?
Email archiving software can integrate with most popular email platforms such as Microsoft Office 365 and Google Workspace. However, it is essential to check the vendor’s integration capabilities before selecting a software.
11. How do I access my archived emails?
You can access your archived emails through a web-based interface or email client integration, depending on the email archiving software you choose.
12. Can I customize retention policies with email archiving software?
Yes, most email archiving software allows for customizable retention policies to comply with industry regulations and company policies.
13. Can email archiving software handle large volumes of email data?
Yes, most email archiving software is designed to handle large volumes of email data and provide fast search and retrieval capabilities.
Conclusion
We hope this article has helped you choose the best email archiving software for your business. Remember, email archiving is critical for your organization’s security, compliance, and legal protection. Our top picks, Barracuda, MailStore, GWAVA, ArcTitan, and Retain are all excellent options to consider. Make sure to weigh the factors we mentioned, such as security, compliance, searchability, integrations, scalability, and user-friendliness, before making a decision.
Take action today and protect your business’s sensitive data and email communications with the best email archiving software!
Closing Disclaimer
The information provided in this article is based on extensive research and analysis from credible sources. However, the article does not intend to offer legal, financial, or technical advice. Please consult your legal, financial, or technical advisor before making any decisions based on the information provided in this article. The author and publisher of this article do not assume any liability for any damages or losses incurred in connection with the use of the information provided herein.
