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Introduction
Welcome to our comprehensive review of FileMaker software! If you’re looking for a reliable and user-friendly database management system, FileMaker might be just what you need. In this article, we’ll take a closer look at the features, pros, and cons of this popular software. We’ll also answer some common questions and provide a detailed explanation of how FileMaker works. So, whether you’re a business owner, developer, or student, this review will help you decide whether FileMaker is the right choice for you.
What is FileMaker?
FileMaker is a user-friendly and versatile database tool developed by Apple subsidiary Claris International. It allows users to create custom databases, apps, and workflows without any programming knowledge. FileMaker is available in three editions: FileMaker Pro (desktop), FileMaker Server (for teams), and FileMaker Cloud (cloud-based hosting). With FileMaker, you can manage and track data, automate tasks, and share information across multiple devices and platforms.
Who can benefit from FileMaker?
FileMaker is suitable for a range of industries and applications, such as:
Industry/Application |
Examples |
|---|---|
Business |
Sales tracking, invoicing, project management |
Education |
Student records, course scheduling, gradebooks |
Non-Profit |
Donation management, volunteer tracking, event planning |
Healthcare |
Patient records, appointment scheduling, billing |
How does FileMaker work?
FileMaker uses a visual drag-and-drop interface called Layout mode, which allows users to design the look and functionality of their database. Users can also create and modify fields, views, scripts, and other components using the manage database feature. FileMaker supports several data types, including text, numbers, dates, and more. You can also import data from Excel, CSV, or ODBC sources. FileMaker also includes built-in security features, such as password protection and user privilege sets.
What are the pros of FileMaker?
1. User-Friendly Interface: FileMaker’s drag-and-drop interface makes it easy for users to create and modify databases without any coding knowledge. This also enables rapid prototyping and iteration.
2. Cross-Platform Compatibility: FileMaker databases can be shared and accessed across multiple platforms and devices, including Mac, Windows, iOS, and web browsers.
3. Customizability: FileMaker’s flexibility allows users to create custom workflows, reports, and scripts tailored to their specific needs. The platform also supports integration with other apps and services through APIs and plug-ins.
4. Security: FileMaker includes built-in security features that allow users to control access to their databases and data. These features include password protection, user privilege sets, and SSL encryption.
What are the cons of FileMaker?
1. Cost: FileMaker’s pricing can be a barrier for some users, especially for larger teams or organizations. The cost of licenses, hosting, and third-party add-ons can add up quickly.
2. Learning Curve: While FileMaker’s drag-and-drop interface is easy to use, mastering the platform’s more advanced features and capabilities can take time and effort. This may require additional training or hiring a developer.
3. Limited Reporting: FileMaker’s built-in reporting features are somewhat limited compared to dedicated reporting tools. Users may need to export data to other programs to create more complex reports.
FileMaker Software Review
1. Getting Started with FileMaker
If you’re new to FileMaker, the desktop edition (FileMaker Pro) is a good place to start. Once you’ve downloaded and installed the software, you can create a new database from scratch or import an existing one. FileMaker includes several built-in templates that you can use as a starting point, such as invoicing, contact management, and inventory tracking.
In Layout mode, you can design the look and feel of your database using drag-and-drop tools. You can add fields, buttons, text, images, and other components to your layout. You can also create different views of your data using tabs, portals, and web viewers.
FileMaker also includes several built-in tools for managing and modifying your database. The manage database feature allows you to create and modify fields, tables, relationships, and scripts. You can also import and export data and generate reports.
2. Advanced Features of FileMaker
Once you’ve become familiar with FileMaker’s basics, you can explore some of its more advanced features and capabilities. Here are some examples:
1. Scripting: FileMaker’s script workspace allows you to create custom scripts that automate tasks and workflows. You can use scripts to perform calculations, navigate between layouts, show or hide objects, set field values, and more. You can also trigger scripts based on user actions, such as button clicks or keystrokes.
2. Web Integration: FileMaker allows you to publish your databases to the web using FileMaker Server or FileMaker Cloud. This enables you to access and edit your data from anywhere with an internet connection. You can also integrate your databases with web services and APIs, such as Google Maps or PayPal.
3. Data Management: FileMaker provides several tools for managing and organizing your data. You can create relational databases with multiple tables and fields, and establish relationships between them. You can also enforce data validation rules, such as required fields or unique values.
3. Pricing and Licensing of FileMaker
FileMaker offers several pricing options for its desktop and server editions. The prices listed below are for perpetual licenses, meaning you own the software outright and can use it indefinitely. FileMaker also offers annual licensing and subscription options that include hosting and other features. Here’s a summary of FileMaker’s pricing:
Edition |
Price (USD) |
Description |
|---|---|---|
FileMaker Pro |
$540 |
Desktop edition for individual users |
FileMaker Pro Advanced |
$1,080 |
Desktop edition with advanced development tools |
FileMaker Server |
$1,044 |
On-premise server edition for team collaboration |
FileMaker Cloud |
Starting at $888/year |
Cloud-based hosting and management for FileMaker databases |
FAQs
1. What platforms does FileMaker support?
FileMaker is available for Mac, Windows, iOS, and web browsers.
2. Can I import data from Excel or other sources?
Yes, FileMaker allows you to import data from Excel, CSV, or ODBC sources.
3. What security features does FileMaker include?
FileMaker includes password protection, user privilege sets, and SSL encryption.
4. How much does FileMaker cost?
FileMaker’s pricing varies based on the edition and licensing options. The desktop edition (FileMaker Pro) starts at $540, while the server edition (FileMaker Server) starts at $1,044. FileMaker Cloud starts at $888/year.
5. Can I create custom workflows and reports in FileMaker?
Yes, FileMaker allows you to create custom workflows, reports, and scripts tailored to your specific needs.
6. Does FileMaker offer a free trial?
Yes, FileMaker provides a free 45-day trial of FileMaker Pro and a 14-day trial of FileMaker Cloud.
7. What support options are available for FileMaker?
FileMaker provides online resources, such as documentation, forums, and video tutorials. It also offers paid support plans, training courses, and consulting services.
8. Can I access my FileMaker databases from a mobile device?
Yes, FileMaker supports mobile devices through its FileMaker Go app for iOS.
Yes, FileMaker allows you to share your databases with other users or teams using FileMaker Server or FileMaker Cloud.
10. Does FileMaker integrate with other apps and services?
Yes, FileMaker supports integration with other apps and services through APIs and plug-ins. You can integrate with web services, such as Google Maps, PayPal, or Salesforce.
11. How does FileMaker compare to other database tools?
FileMaker is known for its ease of use and flexibility compared to traditional database tools, such as Oracle or SQL Server. It’s also more affordable and requires less coding knowledge.
12. Can I use FileMaker to create web applications?
Yes, FileMaker allows you to publish your databases to the web using FileMaker Server or FileMaker Cloud. However, you may need additional development skills or tools to create complex web applications.
13. What is the difference between FileMaker Pro and FileMaker Pro Advanced?
FileMaker Pro Advanced includes additional development tools, such as the script debugger, data viewer, and custom functions. These tools are designed for more advanced users or developers.
Conclusion
FileMaker is a powerful and user-friendly database management tool that can benefit a range of industries and applications. Its drag-and-drop interface, cross-platform compatibility, and customizability make it a popular choice for businesses, educators, and non-profit organizations. While FileMaker’s pricing and learning curve may be a barrier for some users, its advanced features and security make it a reliable and robust solution. So, if you’re looking for a flexible and efficient way to manage and track data, consider FileMaker as your go-to database tool.
Take Action Now!
Ready to try FileMaker for yourself? Download your free trial today and see how easy it is to create and manage your own custom database. If you have any questions or need help getting started, don’t hesitate to contact our support team or consult our online resources. Join the thousands of businesses and individuals who rely on FileMaker for their database needs.
Closing Disclaimer
This article is intended for informational purposes only and is not a substitute for professional advice or consultation. The author and publisher disclaim any liability for any loss or damage caused by the use or reliance on the information contained in this article.
