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Greetings fellow professionals! As people become more accustomed to remote work, virtual meetings have become the norm. To achieve a seamless online meeting experience, it’s essential to invest in the best online meeting software. In this article, we’ve compiled a list of the top picks for virtual meetings in 2021. From video conferencing to screen sharing and team collaboration, we’ve got you covered. Let’s dive in!
Introduction
Since the dawn of the COVID-19 pandemic, online meetings have replaced face-to-face interactions. Even before the pandemic, virtual meetings were increasingly becoming popular due to their flexibility, cost-effectiveness and convenience. Now, with the rise of remote work, online meetings have become an essential part of daily communication for businesses, individuals, and students alike. The numerous online meeting software available in the market makes it challenging to choose the right one for your needs. Let’s explore the best online meeting software and their features.
What is online meeting software?
Online meeting software refers to virtual platforms that allow people to hold meetings, webinars, video conferences, and collaborate online. With online meeting software, users can communicate with participants from different locations, share documents, and conduct presentations. Online meeting software allows remote workers, telecommuters, and individuals to connect virtually.
What to consider when choosing online meeting software?
Before choosing online meeting software, there are several factors to consider:
Factors to Consider |
Details |
|---|---|
Number of Participants |
Ensure the software can accommodate the number of participants needed for your meetings. |
Features |
Ensure the software has the features you need, such as video conferencing, screen sharing, recording, and instant messaging. |
User Interface |
Choose software with an easy-to-use interface that will not compromise productivity. |
Cost |
Choose software that is cost-effective and suits your budget. |
Security |
Ensure the software has robust security features to protect your confidential information. |
Integration |
Ensure the software integrates with other tools and services you use. |
Having considered these factors, we’ve compiled a list of the best online meeting software that ticks all the boxes.
Best Online Meeting Software
1. Zoom
Zoom is a popular cloud-based video conferencing software that has gained popularity during the pandemic. It has impressive features such as screen sharing, virtual backgrounds, and chat options. Zoom’s free version allows up to 100 participants in a video conference call, while the premium version can accommodate up to 1000 participants. Zoom’s interface is easy to use, and it integrates with other tools like Slack and Google Drive. It is also cost-effective, with monthly subscriptions starting from $14.99.
2. Google Meet
Google Meet is a video conferencing app that enables users to hold online meetings and webinars. It is part of the Google Workspace and has features like screen sharing and instant messaging. Google Meet’s free version can hold video meetings for up to 60 minutes and accommodate up to 100 participants. The premium version allows for longer meetings and up to 250 participants. Google Meet integrates with other Google Workspace tools like Google Docs and Sheets, making it an excellent choice for businesses and schools.
3. Microsoft Teams
Microsoft Teams is a collaboration platform that allows for video conferencing, chat, and file sharing. It is part of the Microsoft 365 suite and has features like screen sharing and recording. Microsoft Teams’ free version allows for video meetings for up to 60 minutes and accommodates up to 100 participants. The premium version allows for longer meetings and up to 300 participants. It has a user-friendly interface and integrates with other Microsoft tools like Outlook and OneDrive.
4. Skype
Skype is a popular video calling software that has been around for years. It has features like screen sharing, call recording, and instant messaging. Skype’s free version allows for video calls for up to 50 participants, while the premium version can accommodate up to 100 participants. Skype integrates with other Microsoft tools like Outlook and OneNote, making it an excellent choice for businesses.
5. GoToMeeting
GoToMeeting is a video conferencing software that allows for screen sharing, recording, and virtual whiteboards. It has a user-friendly interface and integrates with other tools like Salesforce and Slack. GoToMeeting’s basic version allows for video meetings for up to 150 participants, while the premium version can accommodate up to 500 participants.
6. Cisco Webex
Cisco Webex is a video conferencing software that allows for virtual meetings, webinars and team collaboration. It has features like screen sharing, recording, and virtual backgrounds. Cisco Webex’s free version allows for video meetings for up to 50 participants, while the premium version can accommodate up to 1000 participants.
7. BlueJeans
BlueJeans is a cloud-based video conferencing software that allows for virtual meetings, webinars and events. It has features like screen sharing, recording, and live streaming. BlueJeans’ standard version allows for video meetings for up to 50 participants, while the premium version can accommodate up to 150 participants. It also integrates with other tools like Microsoft Teams and Slack.
Frequently asked questions (FAQs)
1. Which is the best online meeting software?
The choice of online meeting software depends on your needs. However, Zoom is among the most popular and widely used video conferencing software.
2. How many participants can attend an online meeting?
It depends on the software you choose. Most free versions allow a limited number of participants, while premium versions can accommodate more.
3. Is online meeting software secure?
Most online meeting software has robust security features that encrypt your meetings and protect your confidential information.
4. Can I use online meeting software on my phone?
Yes, most online meeting software has mobile apps that allow you to use them on your phone.
5. Which online meeting software integrates with other tools?
Most online meeting software integrates with other tools like Slack, Google Drive, and Microsoft Teams.
6. How much does online meeting software cost?
Online meeting software has different pricing plans, with most having a free basic version and premium versions with added features.
7. Can online meeting software record meetings?
Yes, most online meeting software has a recording feature that allows you to record your virtual meetings.
8. What if I have internet connectivity issues during a virtual meeting?
Check your internet connectivity or switch to audio-only mode if the video is causing connectivity issues.
9. Can I use online meeting software for webinars?
Yes, most online meeting software has features that allow for webinars and conferences.
10. Can I use virtual backgrounds during virtual meetings?
Yes, most online meeting software has virtual background features that allow you to customize your virtual backgrounds.
11. How do I join a virtual meeting?
You need to have an invitation link or access code to join a virtual meeting. Some software also allows you to join a meeting using a dial-in number.
12. Can online meeting software be used for remote work?
Yes, online meeting software is an essential tool for remote work and telecommuting.
13. How do I know which software is best for my company?
Consider factors like the number of participants, features, cost, integration, and security before choosing online meeting software.
Conclusion
In conclusion, online meeting software has become a vital tool for businesses, individuals, and students alike. The right software can make the difference between a seamless, productive online meeting or a frustrating one. We’ve reviewed the top online meeting software – Zoom, Google Meet, Microsoft Teams, Skype, GoToMeeting, Cisco Webex, and BlueJeans – with their features, cost, and integrations. Choose the software that suits your needs and budget. Remember, a good online meeting software is an investment in productive virtual meetings.
So, what are you waiting for? Invest in the best online meeting software and take your virtual meetings to the next level!
Closing & Disclaimer
We hope this article has helped you in choosing the best online meeting software. The views and opinions expressed in this article are solely those of the author and do not reflect or represent the views or opinions of any company or organization. The information provided in this article is accurate to the best of our knowledge at the time of publishing. However, technology is constantly evolving, and we recommend that you conduct due diligence before investing in any online meeting software. We assume no liability for any losses or damages that may arise from using any of the software reviewed in this article.
